The unofficial website for the
Evergreen Estates Property Owners' Association
Located in Soquel CA
"Ask not what your POA (Property Owners Association) can do for
you, ask what you can do for your POA."
- anonymous POA volunteer
Park Improvement Project Information and Notices
Access to most of the documents below are restricted to owners only. To register as an owner see the instructions in the section below titled Association Documents and Records.
- Park Master Plan (adopted 01/10/2024): [link]
- Park Master Plan (updated 09/23/2024): [link]
- Park Implementation Plan Phases: [link]
- Evergreen Estates Adopt a Tree Program: [link] and Map: [link]
Notice of Board Meetings
The next meeting is scheduled for:
- Date: TBD
- Time: TBD
- Place: (TBD, see emailed meeting notice)
- Meeting Materials: [link]
- Past Meeting Archives: [link]
Recent History
- [2025-01-15] Board meeting held.
- [2025-02-26] Board meeting held.
- More history ...
Electronic meetings online using Zoom
Given the COVID-19 pandemic Zoom will be used to conduct association meetings online. Zoom is a webcast tool that allows participants to speak, chat, view documents and see each other using their computers or smart phones.
- Zoom 101 Tutorial
- Training slides
- Zoom meeting info (owners only*)
*See the instructions for requesting access to owner restricted documents in the Association Documents and Records section below.
For any questions regarding how to join the Zoom board meetings please email: secretary@evergreen-estates-poa.com well before the meeting starts.
Evergreen Estates residents that are not owners are also welcome to attend board meetings. They can request Zoom meeting information by emailing secretary@evergreen-estates-poa.com and providing their name and street address.
Governing Documents
Association Documents and Records (owners only)
INSTRUCTIONS: Use the Google Drive link above to access electronic copies of the HOA documents and records. Only owners are allowed access to these records. The first time you try to access the Google Drive link you will be asked to request access. Requests will be authorized, usually within 24 hours, for all owners with recognizable email addresses. The following documents can be found there:
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Please email secretary@evergreen-estates-poa.com with any questions regarding access to the Association records.
Portals
Shoreline Property Management, now a division of The Manor Association Inc. provides owners with a web portal. This portal enables owners to pay assessments, see payment history and access Association records.
Shoreline has been using a portal based on the Pilera software platform. Starting June 1, 2022 owners will be transitioned to a new portal based on the Vantaca software platform.
Association Group Email Communication (owners and residents only)
Yahoo discontinued Yahoo Groups on December 15, 2020. We have used this service for many years as a way for to share information with each other via email.
A new group email service has been set up on Groups.io. This new service was created by the same developer behind the original Yahoo service. All Evergreen Estates owners and residents are welcome to use it.
To subscribe to the new service:
- Get into your email so you can send a new message.
- Send a new message to this email address:
evergreen-estates-poa+subscribe@groups.io
Copy and paste the address if needed. The subject and message portion of your new email will be ignored and can be blank. - Wait a minute or two. You should receive a new message from Groups.io with a subject of “Confirm Your Groups.io Subscription”. If you don’t see it check your spam folder.
- To confirm your subscription reply to the message just received. You don’t need to add any reply message text as it will be ignored. Just reply and send.
- At this point your subscription request will be reviewed manually, usually within 24 hours or less. Approval will be made for all requests with email addresses that can be recognized as an owner or resident in the Association.
- Once approved you will get a Welcome email from evergreen-estates-poa@groups.io with information about the group.
Group members can post messages to other group members by
sending an email to this recipient:
evergreen-estates-poa@groups.io
Your message is
automatically emailed to every member of the group.
Summary of new group email addresses:
- Post: evergreen-estates-poa@groups.io
- Subscribe: evergreen-estates-poa+subscribe@groups.io
- Unsubscribe: evergreen-estates-poa+unsubscribe@groups.io
Frequently Asked Questions (FAQs)
- Is there a way to receive association meeting notices and minutes by email?
Answer: Yes for owners, go to: http://shorelinepropertymanagement.com and click "Receive Documents Electronically". Complete and submit the email consent form. Add notifications@manorinc.com to your email contacts list to prevent mailings from Shoreline getting tossed in your spam folder. - How can I receive billing statements electronically from Shoreline?
Answer: After you receive your first statement from Shoreline you will get an account number. You can the go to: http://shorelinepropertymanagement.com and click "Signup for eStatements". - How do I gain access to the "Owners Only" Association Documents and Records?
Answer: If you are an owner click the "Google Drive link" and request access using your Google account. Access is granted manually, usually in 24 hours, for email accounts that are recognizable as legitimate owners. - Do I need a Google account to access the Google Drive folder?
Answer: Yes. If you have gmail you already have a Google account. If you don't you can create a Google account for free using your current email address.
FIRES
The Other Ditch
Everyone is familiar with the drainage ditch in the park. There is a much less famous drainage ditch that runs through the backyards of the lots on Merlin Way (north side of the street). This cement ditch runs from the RV Lot down to Old San Jose, turns right, and ends in a metal drain.