The unofficial website for the
Evergreen Estates Property Owners' Association

Located in Soquel CA

"Ask not what your POA (Property Owners Association) can do for you, ask what you can do for your POA."
- anonymous POA volunteer

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History

• [2024-11-20] Board meeting held.
• [2024-10-23] Board meeting held.
• [2024-10-16] Board meeting held.
• [2024-09-18] Board meeting held.
• [2024-08-14] Board meeting held.
• [2024-07-17] Board meeting held.
• [2024-06-19] Board meeting held.
• [2024-05-22] Board meeting held.
• [2024-04-25] Board meeting held. Replacement solar powered lights approved for entrance sign.
• [2024-03-27] Board meeting held.
• [2024-03-21] Board meeting cancelled.
• [2024-02-15] Board meeting cancelled.
• [2024-01-10] Board meeting held. The Park Master Plan, distributed last August, was adopted. Funding for Phase 1 and related bid were approved. Phase 1 includes restoring the turf and irrigation system for a 10,000 square foot area. The 2024 budget was adopted with dues increased to $70. The Board approved doing the next full Reserve Study which Arnon will be coordinating. As Reid has moved and his Board seat is vacant, Dayna was appointed to serve as a board member until the next election. Dayna's husband has volunteered to repair and restore the Evergreen Estates entrance sign on the corner of Merlin and Old San Jose Road. The sign had fallen down in a past storm. There is an errata sheet available now with corrections and additions to Annual Disclosure distributed in November. Finally, Ed and Grant are swapping officer positions with Ed now serving as President and Grant serving as Director-at-Large.
• [2023-11-08] Board meeting held.
• [2023-08-02] Board meeting held.
• [2023-07-26] Board meeting cancelled.
• [2023-06-21] Board meeting cancelled.
• [2023-05-17] Board meeting held.
• [2023-04-19] Board meeting cancelled.
• [2023-03-15] Board meeting held.
• [2023-02-15] Board meeting held.
• [2023-01-18] Board meeting held.
• [2022-12-14] Board meeting held.
• [2022-11-16] Board meeting held.
• [2022-10-12] Board meeting cancelled.
• [2022-09-14] Board meeting held.
• [2022-08-15] The new board held an organizational meeting. Grant is the President, Reid is the Vice-President, Arnon is the Treasurer, Dana is the Secretary and Ed is the At-Large Director.
• [2022-08-09] The election ballot-counting meeting was held. A quorum was achieved. The three candidates Arnon, Dana and Reid were elected and will join Grant and Ed as the new board. A big thank you to the outgoing board members Connie, Michelle and Rich. And another big thank you to the election inspectors Dave, Gwen and Nick for running another election.
• [2022-07-12] Last board meeting for this set of board members. The budget was reviewed. Water usage is over budget due to April irrigation leak. No delinquent dues as all owners are paid up or in advance as of May 31st. The next meeting in August is the election ballot-counting meeting. 21 of 42 ballots have been returned so far of which 2 were not signed. Unsigned ballots will not be opened or counted. The Election Inspectors will attempt to contact owners that need to sign their ballots. Any savings from the recent Cornwell breezeway tree project were earmarked for a replacement tree. Ed volunteered to organize an owner volunteer work day to prune low branches in the Terra breezeway and remove the two small dying trees in the Merlin breezeway. Jolyn was invited to share some of her park layout design brainstorming ideas. It was decided to establish a committee of owner volunteers to create a Park Master Plan that will garner the support of a majority of owners. Contact Jolyn if interested.
• [2022-06-14] Very short board meeting. Two board members were unable to attend. After the roll call, Connie, Ed and Rich decided to postpone the rest of the agenda to the next meeting in July.
• [2022-06-01] Our management company Shoreline Property Management, now a division of The Manor Association Inc. has started the transition of owners to a new web portal. Their old portal was based on the Pilera software platform. The new portal is based on the Vantaca software platform. Watch for email and/or letters from Shoreline/Manor.
• [2022-05-10] Board meeting was held. Gopher control has been extended to the Adar-Cornwell breezeway. Overall YTD spending is slightly under budget. An updated RV Lot Policy was adopted requiring current DMV registration. One camper in the RV Lot remains unclaimed and is at risk of being towed. A bid was selected and approved to remove the three trees (closest to Adar) in the Adar-Cornwell breezeway and to grind the stumps and surface roots. The election cycle continues with the next step being the finalization of the Voter List. A draft Solar Panel Installation Policy was adopted to help owners get solar panels installed. A visual of an idea for possible future park improvements submitted by an owner was reviewed.
• [2022-04-12] Board meeting was held. Rich reviewed the 2021 tax return and the latest final financial reports. Connie reported the park fencing and sign improvements have been completed, more of the unclaimed items in the RV Lot have been claimed, and additional repairs are needed to fix leaks in the park irrigation system. Rich reported the candidate list for the August election is finalized with three candidates, Arnon, Dana and Reid. Ed presented several photos of the breezeways pointing out roots and unhealthy trees that need to be addressed.
• [2022-03-08] Board meeting was held. Connie is organizing a work day on Sunday March 13th to install the split-rail fencing at three park entrances. Michelle has continued to obtain bids for asphalt maintenance in the RV Lot. The two boat trailers in the RV Lot have been claimed. However, we still have two campers and a jet ski that have not been claimed. The RV Lot policy will be amended at the next meeting to clarify the RV Lot is only for vehicles owned by owners and residents. The $1,162 bid from Emerald City Landscaping to make repairs to the irrigation system including conversion of 15 rotator sprinklers to MP rotators was approved. No owners have yet submitted nomination forms to be candidates in the upcoming election. We have three seats on the board that will open up in August.
• [2022-02-08] Both the monthly board meeting and the annual member meeting were held. At both meetings there was an update on the new landscaping service; a review of association financials; status on RV Lot asphalt maintenance bids; and photos shared of five unregistered and unclaimed vehicles in the RV Lot in danger of being towed. At the board meeting suppliers were approved for the Park Signs and Fencing project; Election Inspectors were selected for the 2022 Board election; the Notice of Nominating Procedure form was reviewed for owners who would like to be on the ballot for the election; and news that the Little Library had been successfully moved to the front of the RV Lot. At the annual member meeting there was a presentation on the Park Sign and Fencing project and an update on the election schedule, election rules and inspectors.
• [2022-01-11] Board meeting was held. New park signs and replicating the split-rail fencing at the Cornwell entrance at the other entrances were discussed to better communicate that the park is private property and not open for public use. Funding the fencing would require making some cuts to other budget line items to maintain a balanced budget. The 2022 election schedule was presented. The annual member meeting will be on February 8th this year.
• [2021-12-14] Board meeting was held. The drain on Old San Jose Road has been cleared. Spending remains under or on target for all line items. The transition to the new landscaping service is complete. The park survey envelopes were opened and tallied (#1 count=11, #2 count=8, #2 and #3 both count=1, #3 count=1). The survey comments were read out loud.
• [2021-11-09] Board meeting was held. A 2022 budget was approved increasing dues from $59 to $64. The increase reflects increased costs, especially landscaping and a new reserve contribution line item for future maintenance projects. Our current landscaper, TLC, increased their monthly rate almost 23% from $875 to $1075. In response Connie solicited bids from five landscapers. The Emerald City bid was $1000 per month. Making the switch from TLC to Emerald City starting December 1st was approved. An anonymous park survey was approved to measure owner support for making and funding park improvements. The Little Library on Merlin will be moved to the RV Lot.
• [2021-10-12] First regular board meeting of the new board was held. The RV Lot landscaping cleanup work has been completed. The June-August financial reports, final reserve study and a first draft of the 2022 budget were reviewed. An updated document distribution policy was approved. Discussions were held on owner sidewalk maintenance responsibilities and dog poop in the park. The park survey was tabled. During the Open Forum there was an update on County plans to address the recent street paving issues.
• [2021-08-17] Officers chosen at organizational board meeting: Connie (president), Ed (vice president), Michele (secretary), Rich (treasurer) and Grant (at-large director). Board meetings scheduled for the second Tuesday of each month at 6:30 pm. September meeting cancelled.
• [2021-08-10] The Election/Ballot-Counting meeting was held for two open seats on the board. The election results were that both candidates, Ed and Grant, were elected to fill those positions. The following owners: Connie, Ed, Grant, Michelle, and Rich are now serving on the board. An organizational meeting will be held next week by the "new" board to select officers and establish a schedule for board meetings.
• [2021-07-13] Board meeting held. Financials were reviewed. Spending is within budget. A second draft of the reserve study was reviewed and adopted. This draft only included existing common area components and did not include CC&R updates or major park re-landscaping projects. Election ballots have been distributed to all owners. Please vote! The drainage easement letter was approved for distribution. Connie reported the vegetation next to the RV Lot has been pruned and cleaned up. Park watering has started again. Discussion on future park improvement concepts started. A survey will be developed to gauge owner support.
• [2021-06-08] Board meeting held. Financials were reviewed. Spending is within budget. The Statement of CID Association has been filed with the California Secretary of State. The supplement to the collection policy was adopted that helps explain how late fees, interest and other collection fees are applied when an assessment is not paid on time. The draft reserve study was reviewed. When future projects such as park irrigation upgrades, park re-relandscaping, and updating the CC&Rs are included we would have to INCREASE THE DUES by at least $22 per month per owner by 2023 to maintain adequate reserves. Regarding the election the Voter List is now final. The election inspectors are now in charge of mailing out ballots, receiving them, and counting them at the election ballot-counting meeting on August 10, 2021. Future projects and how to fund them will be discussed at the July meeting. Everyone is encouraged to attend.
• [2021-05-11] Board meeting held. There are several unclaimed, unregistered vehicles in the RV Lot. These vehicles are now in danger of being towed. The padlock on the RV Lot has been replaced. Contact Connie or Michelle for access. Monthly financials were reviewed. The Collection Policy was updated to make it more clear. A draft supplement was reviewed that clarifies the timetable for delinquent payments. Voter list validation continues for the August Board election. Please make sure the Association has your correct mailing address to receive a ballot in July. The reserve study has commenced which will enable the Association to have a separate fund for major long-term projects. Discussions started on a letter to owners with drainage easements to remind them of their responsibilities to maintain them and remove anything that would restrict or block the flow of water.
• [2021-04-13] Board meeting held. Finances, tax return and late dues summary were reviewed. The bid from RSS (Reserve Study Specialists) was selected to conduct a reserve study. Discussions held on curb painting; park improvements; removal of unclaimed items in the RV Lot; and trimming the tree in the Terra breezeway. The candidate list for the next board election was finalized.
• [2021-03-09] Board meeting held. The 2021 election cycle has begun for two seats on the board. The Election Rules published in January were adopted. The election inspectors from the last election volunteered again and were selected to run the 2021 election. The Notice of Nominating Procedure will be distributed to all owners which includes the candidate nomination form. Owners can nominate themselves. The deadline for candidate nominations is April 12th. An updated RV Lot policy and flier was adopted. Connie will contacting owners to complete an inventory of the current RV Lot contents. A decision was made to change gopher control companies to improve service and reduce costs.
• [2021-02-16] Shoreline just sent a notification that they are in the process of being acquired by The Manor Association, Inc. located in San Mateo! Stay tuned.
• [2021-02-13] A broken limb was discovered on the large Cypress tree in the park. Grant has marked off the area underneath with yellow tape and getting an estimate for having the limb removed.
• [2021-02-09] The annual meeting was held. Presentations were given on completed park projects, financials, Shoreline transition, accessing association records, sidewalks, and the RV lot. A donated Redwood tree was approved to be planted in the park.
• [2021-02-04] A special board meeting was held last night. The incident in the park was discussed and some recommendations were identified. Multiple owners attended and provided inputs and comments.
• [2021-01-31] As a result of the recent incident in the park a Special Board meeting has been scheduled for Feb 4, 2021. The Annual Meeting is still on for Feb 9, 2021.
• [2021-01-12] Some highlights from the board meeting last night: The transition to Shoreline (the Limited Management Service contract) is now complete; All remaining funds in the old bank account have been transferred to the new bank account; The year-end budget financial results for 2020 were reviewed; The schedule for the next board election was approved; The public review period was approved to begin for an updated version of the Election Rules;
• [2020-12-08] Some highlights from the board meeting last night: an updated dues collection policy ($5 fee + 12% annual interest on late dues) was adopted for 2021; Connie volunteered to manage the RV Lot and work with Michelle to draft an updated RV Lot policy; Shoreline will be sending out the billing for January later this month; 27 of 42 owners have paid the Q4 dues which are due on December 15th; the Annual Owner Meeting was scheduled for Feb 9, 2021.
• [2020-11-10] At the board meeting the draft 2021 budget was approved. This includes increasing the dues from $52 to $59 per month per owner. The increased dues will cover a full 12 months of outsourced management by Shoreline, CPA costs for filing taxes, the fidelity bond, non-electronic billing costs, Pilera (an official owner website), and an annual disclosure mailing. The increase also funds the first reserve study that will result in creating a separate reserve fund for future major repairs, restorations, and replacement expenses.
• [2020-10-23] Ken mailed out the Q4 assessment bills. Payments should be sent to Shoreline by December 15th.
• [2020-10-13] Board meeting was held tonight via Zoom. The start of the transition to Shoreline Property Management was approved.
• [2020-09-09] Board meeting was held last night via Zoom. The proposal to distribute meeting notices and minutes only by electronic means was approved starting with the October 2020 meeting.
• [2020-09-01] NOTICE: Next Board Meeting is 6:00 PM Sept 8, 2020 via Zoom. Additional information will be added to the Meetings folder via the Google Drive link (see below).
• [2020-08-18] Officers chosen at first organizational board meeting: Connie (president), Grant (vice president), Deb (secretary), and Rich (treasurer).
• [2020-08-11] Election completed! Connie, Deborah, Grant, Michelle and Rich were elected. First organizational Board meeting scheduled for 7 PM August 18, 2020. For more information download the Meeting Minutes and Notice of Election Results from Election section below.
• [2020-06-27] The election inspectors mailed the secret ballots to all owners.
• [2020-05-19] Minutes for the May 14, 2020 meeting and the Notice of Election Meeting and Candidate List were distributed by mail to all owners.
• [2020-05-01] Meeting notices were distributed by mail for an ONLINE meeting (budget, election, compliance project, and more park tree work) on May 14, 2020.
• [2020-04-02] Election Rules adopted, election plan/schedule approved, and election inspectors selected at first online owner meeting.
• [2020-06-27] The election inspectors mailed the secret ballots to all owners.
• [2020-05-19] Minutes for the May 14, 2020 meeting and the Notice of Election Meeting and Candidate List were distributed by mail to all owners.
• [2020-05-01] Meeting notices were distributed by mail for an ONLINE meeting (budget, election, compliance project, and more park tree work) on May 14, 2020.
• [2020-04-02] Election Rules adopted, election plan/schedule approved, and election inspectors selected at first online owner meeting.
• [2020-03-21] Meeting notice for an ONLINE meeting on April 2, 2020 was distributed. Looking into a possible email distribution blocking issue for owners with comcast.net addresses.
• [2020-03-19] Volunteers (Connie, Grant, Ken, Cheryl and Rich) are preparing for an ONLINE meeting (budget, election timeline, compliance project, breezeway fence) in early April. Stay tuned.
• [2020-02-25] 2020 budget, tree work, selection of professional management company, and the start of election rules review period were approved at owner meeting.
• [2020-02-13] Meeting notice for next meeting on Feb 25, 2020 was emailed out to owners who authorized email delivery. Connie is mailing or hand-delivering paper copies to everyone else. A copy has also been added to the Google Drive share below.
• [2020-02-02] Discovered we are a POA (Property Owners Association) rather than a HOA (Home Owners Association). See our Articles of Association and Google: "HOA vs POA"
• [2020-01-15] Volunteers (Connie, Grant, Ken, Cheryl & Roy and Rich) are preparing proposals (budget, board election rules, park tree work, HOA management services) for a meeting in late February. A detailed meeting notice will be sent at least ten days prior to any meeting. Stay tuned.
• [2020-01-01] As of December 2019 Yahoo Groups stopped hosting user created content on its sites. As a result all our association content was removed. Yahoo Groups still provides support for group emails (see below).
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